Computer Service Receipt Template

The Computer Service Receipt Template serves to document received payment for the set-up, maintenance, or repair of a Client’s computer and the hardware or software components requiring service. Clients expect certain facts solidified on a receipt and this need should be answered with a formatted document. Using a form set with definitive areas will keep the receipt generating process consistent from Client to Client while delivering the material that should be presented.

How To Write In PDF Or Word

Step 1 – Access Then Save the Computer Service Receipt As A PDF Or Word File

Two areas of this page will allow for a direct download of the Computer Service Retail Template. This file has been made available as an “Adobe PDF” file or “Microsoft Word (.docx)” document. Notice that both links above are labeled so that you may download the file appropriate to your needs. The buttons furnished with the image will aid in accomplishing the same task, thus, determine whether a “PDF” or “Word” document suits your needs, then save it to your machine.

Step 2 – Submit The Computer Service Company’s Identity

The first area of the receipt that must be filled out is found in the top left. The first field requires that the Computer Service Company’s legal name be presented. Locate the “Name” line in the upper left. This space expects the Computer Service Employee or Technician verifying the receipt of payment be identified on it. Submit this individual’s “Name” as requested.The Computer Service Company issuing this paperwork should ensure that any Reviewer be able to initiate contact by mail if necessary. Thus, record the full address of the Computer Service Company down the three lines labeled “Street Address,” then “City, State, Country,” and “Zip Code”In addition to the mailing address, the Computer Service Company’s “Phone” number and “E-Mail” are required. Furnish them as requested on the final two lines.

Step 3 – Dispense the Receipt Information For This Transaction

The two blank spaces in the horizontal line introduction the body of this receipt also seek some preliminary information. The receipt number for the computer service that was paid for should be recorded on the first line here. Place it on the space attached to the “Receipt #” label.Next, locate the line labeled “Date” on the right. The month, day, and year when the computer service was paid should be entered on this line.

Step 4 – Deliver A Production Of The Computer Service Client’s Information

The third section of this receipt will expect that some information concerning the Customer of the service be recorded. This will aid in properly crediting this Party’s account for this payment, thus, fill in the Computer Service Customer’s “Name” on the first “Customer/Client Information” section line provided. The next lines in this section serve as an area of presentation for the Computer Service Client’s mailing address. This content is required as a “Street Address,” a “City, State, Country,” and a “Zip Code” where the formal or official mail can be sent to the Computer Service Customer.Next, record the cell number, business number, or home number the Computer Service Customer as a reliable means of communication on the line labeled “Phone.”Finally, record the “E-Mail” address monitored by the Computer Service Customer on the next blank line.

Step 5 – Include A Record Of Paid Services

The service the Computer Service Customer paid for must be accounted for as well as have its costs documented. A neatly organized table will facilitate this task with a few predetermined areas. The first of these is titled “Description” and provides several rows where service times, project names, and service agreement titles should be presented. The next column bears the title “Quantity” and requires that the number of hours or days worked are reported. Produce these numbers row-by-row so they correspond with the details recorded in the previous column.

Step 6 – Discuss the Details Of the Computer Service Charges

The “Rate ($)” that will be applied to the previous column’s report is mandatory for this table’s completion. Record the dollar amount expected for the service defined in the first by unit. That is, if you have recorded a “Quantity” of 9 hours then report the dollar amount expected for one hour’s work in the “Rate” column but if you reported a “Quantity” of 9 days then record the dollar amount expected for one day’s work in the “Rate” column.The final column, named “Amount,” intends to present how much of the Customer’s payment was devoted to the base cost of the service he or she paid for. Report this dollar value as the product of the “Quantity” multiplied by the “Rate ($)” across every row presenting material.Once every row in “Description” has been completed by information in “Amount,” add all these computer service amounts to one dollar value, then submit this as the computer service’s “Subtotal.”The computer service being paid for may have been subjected to a “Discount” on its “Subtotal.” Is so, then report the value of the computer service’s “Discount” in the next box down.If any of the Computer Service Customer’s payment was diverted to a sales or value-added tax, then supply this amount in “Tax/VAT.”The “Total” paid should represent the discounted (if applicable) computer service’s “Subtotal” plus the sales or value added taxes collected. Determine this number, match it to the paid amount, then enter it as the payment for the items above in the “Total” box.

Step 7 – Set Notes To This Receipt With The Table If Needed

The information this receipt is set to present may not address every topic that should be discussed. if this is the case, then use the blank lines in the “Notes” section to include more dialogue.

Step 8 – Identify And Present Supplementary Facts For The Declaration

This receipt must state the action of payment as the response taken by the Client with the “Total” listed above. Thus, on the line after the phrase “The Total Amount Of $…” expects a reproduction of this value as that of the verified payment of the Computer Service Customer. Double-check the received amount, confirm that it matches the “Total,” then re-enter it on this line.The second empty line presented in this sentence is found after the term “Was Paid By” and preceding “The Customer,” Here, a submit a record of the Computer Service Customer’s full name.The month, day, and year when the Computer Service Customer produced payment will be the final term you must define in this statement. Seek the final blank line then input this calendar date as requested.

Step 9 – Detail The Payment Method

The medium by which the Computer Service Customer paid this bill should be defined in the next area of the receipt. This task can be taken care of by simply marking the checkbox(es) underneath the term “Payment Method” that best defines how the computer services were paid for. If the Computer Service Employee or Technician received a credit card payment, then select the box attached to the words “Credit Card No.” and furnish the appropriate card number to the space that follows. If the Computer Service Employee or Technician obtained a payment by check from the Customer then, select the “Check No.” option. This selection makes a request for the ledger number or the check number used by the Customer to be entered for display on the presented empty line.A direct payment of “Cash” received by the Computer Service Employee or Technician should be verified by counting the received cash, matching it with the “Total,” then marking the box labeled “Cash.”The previous selections define common methods one Entity may use to pay another however, a significant number of options are available for this task. Therefore, if another method was utilized by the Computer Service Customer then select the box with the label “Other.” Afterward, supply a description of how the Computer Service Customer paid the above “Total.”

Step 10 – A Valid Authorizing Signature Is Needed To Complete This Document

The signature of the Computer Service Customer is the only item that may finalize this paperwork. He or she is obligated to review the contents that have been supplied to this receipt then sign his or her name on the “Customer’s Authorized Signature” line to finalize the purchase and therefore the payment.

How To Write In Excel

Step 1 – The Computer Service Receipt Template Should Be Saved As An Excel File

The receipt template, viewable in the sample image, can be downloaded with the “Excel” button or the “Microsoft Excel (.xlsx)” link on this page. Save this file directly to your machine or network through one of these items.

Step 2 – Submit The Computer Service Business Introduction

Open the file you obtained then produce the logo or the trademark image the Computer Service Business uses to present itself to the public in cell A1. Use this image as a replacement for the current phrase this field displays (“Add Your Company Logo Here”). The next two fields down this column will seek to support the image above by requesting the full name of the Computer Service Business be supplied to cell A2 and the full “Name” of the Employee or Computer Service Technician issuing this receipt be entered in cell A3.The Computer Service Business full address is also expected in the top left of the receipt with this Entity’s credentials. Cell A4 (labeled “Street Address”) and cell A5 (named “City, State, Country”) will seek the details making up the Computer Service Business Address while cell A6 (“Zip Code”) will require the postal code.The “E-Mail” field below this address information shall deliver another option for writing to the Computer Service Business. Supply cell A7 with this Entity’s current and formal email address.Finally, dispense the professional telephone number of the Computer Service Business to cell A8 (designated “Phone”).

Step 3 – Deliver A Production Of This Record’s Information

A second area in this receipt’s header will also need some attention. First, find the title “Receipt #.” Produce the transaction or payment filing number below this as this document’s receipt number in cell F3. The “Date” title also requires information entered below it. Document the calendar “Date” when the Computer Service Client paid the money generating this receipt in cell H3.

Step 4 – Credit The Proper Customer For This Payment

The primary goal of this paperwork is to credit a specific Party or Entity with the payment of a bill. Naturally, an identification of the Payer must be submitted as part of this receipt’s information. This process begins with the legal “Name” of the Computer Service Client. Submit it in cell A11 which is the first field in the “Customer/Client Information” section.The mailing address is also an important means of identification. This is especially true if the Computer Service Customer furnished a credit card payment. Thus, verify the Computer Service Client’s mailing address then submit its production as a “Street Address” in cell A12 then document the corresponding “City, State, Country,” as well as “Zip Code” where requested in cell A13 and A14. The two fields that follow carry separate labels calling for additional contact details for the Computer Service Client. Satisfy cell A15’s “E-Mail” label with the Computer Service Client’s email address then produce this Party’s telephone number (i.e. cell, business, home, etc.) to cell A16.

Step 5 – Report On the Computer Service Charges That Required Attention

The next area will take the form of a receipt table that will sum up the services and charges paid for by the Computer Service Client. Column A of this table begins with cell A19 (under the “Description” designation) and expects a summary of the work time or products sold to the Computer Service Client. This will accept descriptions such as agreement titles/effective date, work dates/times, and goods or merchandise. List each such item paid for by the amount this receipt documents on the rows provided here.The “Quantity” column, in column F of this sheet, seeks some additional information concerning the purchased time or goods. Produce the amount of time or the number of products paid for in this column beginning with cell F19.

Step 6 – Document The Pricing Involved For the Computer Service Bill

The “Rate ($)” column refers to the dollar amount charged for every one time unit or piece of merchandise that is being discussed on this row. Thus, if the dialogue refers to the number of hours worked, then record how much money must be paid per hour but if the subject is the number of products being paid for then report how much one product costs. Document the applicable “Rate ($)” for each row you have supplied content to. Your entry, in turn will produce several values in the “Amount” column (see column H) save for two fields. Your entries to these fields will be expected to complete this table, therefore, review the information supplied then proceed to column H. The “Discount” portion of this table, found in cell H29, seeks a record of any dollar amount the Computer Service Business deducted from the “Subtotal” at the time of purchase or beforehand. If this benefit was afforded the Computer service Client, then report how much was discounted in cell H29.Cell H30, attached to the label “Tax,” seeks any sales or service taxes being collected from the Computer Service Customer’s payment. If the Computer Service Business was required to collect any taxes on the “Subtotal” from its Client, then these taxes must be calculated, summed, and recorded as the computer service’s “Tax” amount in cell H30.

Step 7 – Confirm The Computer Service Client’s Payment

Cell A32 of this sheet displays a basic statement that defines the Computer Service Client’s actions regarding the “Total.” This receipt will use this statement to declare that a definitive amount of money was paid by the Computer Service Customer upon a specific calendar day. To reach this goal, seek out then remove the second dollar sign in this statement. This may be found directly after the phrase “The Total Amount Of $…” Replace the placeholder symbols (“([$])”) on display with the dollar amount paid by the Computer Service Client.Continue with a production of the Computer Service Client “Name” by replacing the bracketed item after the words “…Paid By” with the Computer Service Client’s “Name.”The final part will of cell A32’s statement seeks input to define the calendar “Date” when payment was received. This submission should replace the bracketed word “Date” in this statement.

Step 8 – Include A Report On The Computer Service Client’s Payment Method

The “Payment Method” called for by the text in cell A34 should be presented in the form of one or more marked checkboxes from the four on display below it. For example, if the Computer Service Client payment was conducted by credit card use your mouse to select the checkbox in cell A35 then transcribe the credit card number used from the card face to the space after “Credit Card No.”A computer service “Check” payment should be indicated by selecting the checkbox in cell A36. This will require that the ledger number noted on the physical check be reported immediately after the label “Check No.”In many cases, the Computer Service Client may opt to pay with “Cash.” This, too, can be quickly indicated in this section. If a paper money or “Cash” payment was tendered, then select the checkbox in cell F35.Naturally, a variety of methods exist for paying the computer service charges that were required earlier. If a method “Other” than the previous ready-made descriptions was used, then you must define this directly on the receipt by selecting the “Other” checkbox found in cell F36 and entering the method of payment.

Step 9 – The Signature Of The Computer Service Client Is Needed

The Computer Service Client must also participate in executing this receipt. In fact, unless he or she signs the “Customer’s Authorized Signature” line, it will not be considered an authorized payment by the Customer and therefore securing owed funds may be more difficult than necessary. A perfect example is a Computer Service Customer submitting a credit card payment. Many credit card companies will seek verification of the Client’s intention by confirming his or her name, contact details, and signature. Make this receipt available for the Computer Service Client’s review and signature then take control of the document. Issue a copy to him or her then retain the original for the Computer Service Business’ files.